THE ITEMS DISCUSSED WITH THE DEPARTMENT ON 28.03.2017 ON ISSUE OF STRIKE NOTICE FROM 29.03.2017
1.
WITHDRAWAL OF ORDER
NO.F.NO.1-3/2016-WP/255 DATED 02.02.2017& 06.02.2017:-
On bifurcation of the
Department of Posts and Department of Telecom the posts of ministerial cadre
was transferred from DOT as follows:-
Works Clerk Grade-II - 339
Works Clerk Grade-I - 117
Head Clerk - 27
Office Superintendent - 9
Up
to 31.03.1997 these posts were occupying by the Telecom Assistants and Postal
Assistants. The Department of Posts have commenced the direct appointment in
the cadres of Civil Wing since 2010 only.
Till 1997 the filling up of the posts were done by either on deputation
or inter-departmental transfers up to 50% of total sanctioned strength. Since 1997 to 2009 there was no appointment
in any cadre by direct recruitment due to non-finalization of Recruitment
Rules. Without considering the lapses in recruitment process by the Department
all the vacant posts stands abolished vide order No.3-7/2009-CEND/1489 dated
30.08.2010 as per the Government policy prevailing at that time without conducting
any work study or actual requirement of the posts. Due this abolition each and every office was
facing acute shortage of staff and heavy work load on the meager available
staff.
Now
the Department have issued an order No.F-1-3/2016-CWP/255 dated 02.02.2017 vide
which it has abolished further 25 posts of Works Clerk Grade-II and distributed
the staff amongst the offices without any consideration of work load and in a
non-manageable manner to run these offices due to over load on the existing
staff. Even if the staff puts their 24x7
service the workload cannot be met out. The
curtailment of staff strength affected very badly the promotional aspects of
the existing staff also and the female staff members are facing lot of
difficulties to avail the Child Care Leave/Maternity Leave as the leave
sanctioning authorities are rejecting the applications stating the reason of
shortage of staff and workload.
As per the information obtained under RTI by
us, each and every office of Executive Engineers have on an average basis
executed works of 8.00 crores on every financial years during the last five
years by following 121 tender formalities and agreements. Even though the
pattern of working in Civil Wing following CPWD formalities, the jurisdiction
of the offices are not as in CPWD. They
are having on an average basis 10 to 14 Civil Division Offices and one
Electrical Division for three Civil Divisions in each state, whereas in our
Department there is only one Civil Division Office for each State. The
jurisdiction of Electrical Division consists more than the jurisdiction of
Superintending Engineer, Postal Civil Circle. The Junior Engineers jurisdiction
in CPWD limits below 30 to 40 geographical square kilometer, whereas in our
Department for more than 250 geographical square kilometer including hilly
regions. For example one Junior Engineer
is attending the works of more than two states in North East Region where
everybody will appreciate that most of the areas situated in hilly/snowfall
areas. The Junior Engineer who visits a
site in North East Area takes two days for single inspection and before
completing the work he had to travel at least four to five times during the
course of execution of work by contractors. Hence the post of Junior Engineers
should be increased to four in each Sub-Divisions to meet the requirement of
proper supervision.
The actual requirement of staff in
Circle/Division/Sub-Division Offices are furnished in a flow chart form in next
two pages :-
CIRCLE
OFFICE
1.
ASSISTANT
ADMINISTRATIVE OFFICER now Office Superintendent :-Considering the importance
of this post, the CPWD has upgraded the post of Office Superintendent to
Assistant Administrative Officer in gazetted rank vide their Order
No.48(1)/4/09/S&D/363 dated 30.06.2012.
The duties of this posts clearly mentioned in the CPWD Manual. It is therefore proposed that as the Office
Superintendent working in the Civil Wings may be re-designated as Assistant
Administrative Officers and assigned the duties stipulated in the CPWD Manual
2. WORKS
CLERK GRADE-I
: The actual requirement of this cadre is 5 Nos. in Circle Office as detailed
below
i)
1
For Assisting Executive Engineer (Planning & Development)
ii)
1
For Administrative matters of all Gazetted officers falling under the Circle.
iii)
1
For Administrative matters including cadre controlling like MACP, Promotion,
Posting & Transfers, Seniority of Non-Gazetted staff falling under the
Circle Office
iv)
1
for RTI, Preparation of Pay Bills etc. Submission of reports,
v)
1
for House Keeping , Court Cases, Arbitration Cases, Enlistment of contractors
3. WORKS
CLERK GRADE-II
a) 1 For cashier of Circle
Office
b) 1 For Assisting EE (P&D)
c) 1 For Diary & Dispatch
& miscellaneous like assisting Asst.Admn. Officer in emergent
situations.
DIVISION OFFICE
I.
ASSISTANT SECTION OFFICER : Presently as per the instructions of the Chief
Engineer, Civil there is no supervisory posts in the Division Office but the
Assistants then Head Clerk are compelled to attend the supervisory works of the
administrative side of the Division Office.
The duties of the then Head Clerk is clearly mentioned in the CPWD
Manual. Now the CPWD has re-designated the post of Head Clerk as Office
Superintendent. Since the Department of
Personnel & Training in latest orders the posts of Assistants have been
re-designated as Assistant Section Officers.
It is therefore proposed that as the Assistants working in the Civil
Wings may be re-designated as Assistant Section Officers and assigned the
duties stipulated in the CPWD Manual excluding duties of the assisting the Executive
Engineer for Arbitration and Court Cases.
II.
Works Clerk Grade-I – 6 Nos. in total is required.
1
Each for looking after the auditing and allied works of each Sub-Divisions
under the Division Office ACTUAL – 4 Nos.
1 for Establishment matters
1 for Preparation of Pay Bills
and other dues to officers and staff
III.
Works Clerk Grade-II – 4 Nos.
1 Cashier and Enlistment of Contractors correspondences
1 Budget, RTI and submission of
monthly reports
1 House keeping and General
matters
1 Uploading tenders and Diary Dispatch.
2.Implementation of Cadre Review in Civil
Wing non-gazetted staff
:- In accordance with the accepted report of VIth CPC, the Cadre Review of all
cadres was mandatory. But the Civil Wing has constituted a Committee headed by
the Superintending Engineer (P&D) in the Civil Wing, Department of Posts,
New Delhi for considering the cadre restructuring of the non-gazetted
ministerial staff at fag end without any justification for delay on the basis
of prevailing Government orders to consider the cadre reviews in all cadres. The Union members were also attended as
members of the Committee meetings and put forth proposals in this regard. After a long deliberations the Committee
finalized a report and submitted to the Chief Engineer (Civil) for
consideration and implementation of the same in the March, 2015. But due to best reason known to the
administrative authorities the same has not yet been either approved or
implemented. The benefit of the cadre
review is due since 01.01.2006 as per the recommendation of the Committee and
in accordance with the VI Pay Commission. But in the last formal meeting held
with the Chief Engineers by the Union Representatives it was informed that the
file has been returned from the Directorate with some observations and when we
enquired about the observations it was told that it is nothing to do with the
Union but by the office. When minutes of
the meeting issued it is noted that the Union has to be furnish new proposals
for Cadre Review. When the matter was
included in the Departmental Council also the same has been reiterated. Actually, the office of Chief Engineer has
informally told to one of the Union Representative that the details of the
Cadre Review dealt in Directorate may be obtained if possible and the matter
will be taken up accordingly. The
Cadre Review of the Civil Wing is highly over due to the staff members and the
staff of Civil Wing may be brought at par with the other Departmental Staff.
3.Rule-38
transfers to Works Clerk Grade-II and Junior Engineers:- Number of applications from the staff members
are pending in the Chief Engineers office for Rule-38 transfers to the home
state or nearby state as newly recruited staff by the Staff Selection
Commission has allotted candidates to very far places from the home
states. The Chief Engineer has turned
number of applications by mere reasons of non-declaration of probation period
of the staff members. The belated action
of the Department for issuing the confirmation order by the Civil Circle Heads
is not because of the reason in the control of the staff members. Further, as per existing orders of the
Government a person who has been appointed against the regular post and completes
the probation period successfully are considered to be confirmed against the
posts. The matter may be reviewed and
the orders for transfers wherever vacancy exists may be issued.
4.Promotion of Works Clerk
Grade-II and M.T.S:- The Recruitment Rules provides for the
promotion quota for both the Works Clerk Grade-I and Works Clerk Grade-II from
the grade of W.C.Grade-II and MTS respectively.
But in most of the Civil Circle offices are not filling up the vacancies
due to mere reasons. The Civil
Administration may be directed to take immediate necessary action to fill up
all vacant posts of Works Clerk Grade-I and Grade-II
5.Recruitment of Draughtsman
posts:- The post of Draughtsman is a mandatory post
in Civil and Electrical Divisions for assisting in technical nature of works to
the Executive Engineer in finalization of estimates, drawings and bills. But as on date ninety percent of these
offices are not having any Draughtsman posts exists but that works are got it
done through the clerical cadre officials which is highly against the
procedures and code of utilization of financial powers of the Executive
Engineers. The Recruitment Rules for the
post of Draughtsman has since been finalized and published by the Department
very recently. Action to fill up the
vacancies on promotion from the eligible candidates can be done very easily and
the process of direct recruitment should also be commenced. The RR provides for promotion of MTS @ 0.5%
only. Hence the post will be covered in
each circles hence it should taken as on All India Basis and the promotions to
the eligible candidates in their circles should be considered.
6.Up-gradation
of Office Superintendent posts in Civil Circle as Assistant Administrative
Officer:- At present the posts of Office
Superintendents in the Civil Circle are posted in the Non-Gazetted posts as is
done is CPWD offices. Now the CPWD has
upgraded the post of Office Superintendents to Gazetted rank and amended the
designation as Assistant Administrative Officer. The action is warranted in Postal Department
also. At present the Engineering
Officers are posted to assist the Superintending Engineers in the
administrative matters who can be diverted to their engineering fields instead
of administrative works. The capability
of disposing of the administrative matters will be higher than the engineering
cadre officers as the office superintendents are promotional posts of the
clerical cadre of the Civil Wing hence they are well versed with the
administrative and nature of civil wing works.
7.Redesignation of post of
Assistant to Assistant Section Officers:- At
present there is no supervisory posts in Division Offices are available as per
the latest instructions of Civil wing Administration. An official is getting promotion to the grade
of Assistant in the civil wing is after more than twenty years of service and
they should be assigned with the supervisory nature of works and their
designation should be Assistant Section Officer as was done by the Department
of Personnel and Training recently.
8.Exclusion of ministerial
staff from outstation postings:- As on date the ministerial staff in Group-C
are liable to be transferred within the jurisdiction of Postal Civil Circles
which is covering three to four states.
The transfers of the Group-C to other states disturb their living and
establishment of family life in their respective home states. Hence the liability of transfer should be
restricted to Divisional Level.
9.Formation
of JOINT COUNCIL IN CIVIL ESTABLISHMENT:- The
joint council is formed in every Postal Circles but there is no joint council
machinery in the Civil Wing. Due to
non-availability of the joint council we do not have any platform to raise our
issues before the administrative heads as the CPMGs are not entertaining any
issues relating to Civil Wing stating that they are incompetent to direct the
administrative offices of Civil Wing to sort out the issues in Civil Wing and
hence lot of issues raised by the unions are not attended by the
administration. It is therefore requested
that Civil Wing Administration may be directed to constitute the JCM machinery
immediately so that most of our issues can be sorted out then and there.
(K.SIVADASAN)
GENERAL SECRETARY
